Paulding Village Council met in Regular Session on April 17, 2017, at 6:30 p.m. in Council Chambers at the Municipal Building. Mayor Greg Reinhart called the meeting to order.
Finance Director Annette Hasch called roll with the following members present: Randy Daeger, Tim Boss, Barb Rife, Robert L. Boyd, Ryan Mapes and Dan Workman. Administrator Robert Fisher was also present. Solicitor Mike Jones was present via Skype.
Dan Workman motioned to approve the minutes of the April 3rd Council meeting, seconded by Randy Daeger. Vote: all yea.
Karen Sunday asked about status of Emerald Acres. Robert told Karen that the street guys are still working on the project fixing collapsed tile and blockages. There has been approximately 330 feet of new storm sewer drain installed on the south side of Helen Street raining. At least three quarters of the north side of Helen Street is block free. Tap drains will be installed as soon as they make it down to the end of Helen Street. There will be approximately 32 tap drains installed.
Robert L. Boyd reported on the Salary & Allowance Committee meeting held on April 10, 2017. The committee is working on updating the employee handbook. Another meeting will be setup to continue the process.
Tim Boss reported on Recreation Board member, Carol Cowell’s repair recommendations for Lafountain Park. Carol has received notification from Paulding Ace Hardware that they do the needed repairs for the playstation at Lafountain Park. They will bill us for the supplies and donate the labor. Also, Carol has received a quote from Eric’s Paintworks and Pressure Washing for washing and stain the playstation wood work. His quote is for $6,400. Dan Workman motioned to approve the Lafountain Park repairs, seconded by Barb Rife. Vote: all yea.
Resolution No. 1320-17 re: A Resolution Authorizing the Village of Paulding, Ohio, to Participate in the State of Ohio NatureWorks Grant Program was read for the third time. Randy Daeger motioned to approve legislation, seconded by Ryan Mapes. Vote: all yea.
Finance Director Annette Hasch asked for the approval of Access Engineering’s invoice for $24,750 for the US 127 & Gasser Road Intersection Project. Barb Rife motioned to authorize the payment to Access Engineering in the amount of $24,750, seconded by Robert L. Boyd. Vote: all yea.
Finance Director Annette Hasch asked for the approval of VTF Excavation, LLC’s pay request for $28,642.34 for the Water Meter Replacement Project. Robert L. Boyd motioned to authorize Mayor Reinhart to sign the Ohio Public Works Commission pay request for VTF Excavation, LLC in the amount of $28,642.34, seconded by Tim Boss. Vote: all yea.
Finance Director Annette Hasch asked for the authorization for the Mayor and her to sign the Ohio Public Works Commission signature page for Pay Request #9 (Water Meter Replacement). Barb Rife motioned to authorize the Mayor and Finance Director to sign the signature pay request #9, seconded by Randy Daeger. Vote: all yea.
Robert Fisher presented the Administrator’s Agenda. The agenda consisted of the following:
Authorization to advertise, interview and hire one summer help employee.
Emerald Acre progress on drainage issues. The street department has repaired another damaged storm drain. They have also installed some of the new storm drain along the south side of Helen Street.
Contacted Gerken Paving in regards to Reservoir Drive repair.
Craig Knapke, Access Engineering, is very close to finalizing the agreements with the Rite Aid and McDonald’s property owners for the US 127/Gasser Intersection Project. Council approval will allow Craig Knapke to start the bid advertisement for said project.
Appointment of Ian Gochenour as the new street department employee. Start date May 1, 2017.
Laurie’s Naturescapes has started planting the trees along Williams Street as of April 12th. There have been some mixed emotions about the tree planting. Some residents have even gone as far as harassing the contractors and the Utility Office staff. Approximately 41 trees out of the 65 have been planted. The remaining trees will be planted.
Randy Daeger motioned to approve the Administrator’s Agenda, seconded by Dan Workman. Vote: all yea.
Mayor Greg Reinhart relayed that the EMS report March 2017 is in the Council packet.
Mayor Greg Reinhart relayed that Vantage Vocational School will be starting on the Pavilion at the Reservoir as soon as the steel comes in. He also noticed that some of the shingles have blown off of the restrooms at the Reservoir Park.
Solicitor Mike Jones had corresponded by e-mail with Craig Knapke and a Rite Aid representative regarding the N. Williams/Gasser Intersection Improvement Project. Rite Aid has agreed to provide the Village the property that we will need to proceed with the project. They are reworking the easement agreement that we allow temporary work to be done and the bidding process to begin. This will eliminate the need for Council to pass a Resolution of a notice of intent to take the property by eminent domain. It is Mike’s understanding that all four property owners are going to donate to the Village. It is approximately 450 square feet per property owner.
The Village will be watering the new trees along N. Williams Street.
Randy Daeger motioned to pay the bills, seconded by Barb Rife. Vote: all yea.
The following meetings were scheduled:
Salary & Allowance Committee—Monday, April 24, 2017 @ 5:00 p.m.
Ordinance Committee meeting—Monday, April 24, 2017 @ 6:00 p.m.
Safety Committee meeting—Thursday, April 27, 2017 @ 4:30 p.m.
Randy Daeger motioned to adjourn, seconded by Robert L. Boyd. Vote: all yea.
Finance Director Mayor